Administrative Assistant Idaho National Laboratory is hiring an Administrative Assistant to work in our Materials And Fuels Complex Reactors Division. Our team works a 4x10 onsite schedule located at the Materials and Fuels Complex with every Friday off. INL is recognized as the lead national laboratory for DOE-NE, providing much of the nuclear research, development, and demonstration capability needed to move nuclear innovation forward to deployment. MFC hosts a unique combination of personnel, facilities and infrastructure and offers the ability to perform research and development of nuclear fuels from fuel design, development and fabrication through post irradiation analysis. Responsibilities Include: - Compose and/or types, edits, and proofs a variety of documents, reports, and correspondence. - Design and/or create charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence of both routine and non-routine nature. - Respond to problems/inquires and completes periodic and special reports. - Order supplies by generating requisitions through the company provided systems. Is the Point of Contact (POC) and escort for vendors performing maintenance on office equipment. - Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities. - Efficiently manage and coordinate multiple calendars/schedules with accuracy and efficiency while prioritizing time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings. - Support office operations by coordinating requests for information or providing general direction to others across INL. - Coordinate travel accommodations for organization(s) and prepare travel expense records. - Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations. - Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications. - Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents. - Logistical space coordination and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management. - Monitors status of critical items, assignments, and deadlines to ensure timely completion. - May escort un-cleared visitors as requested. - Other duties as assigned
