Idaho National Laboratory is hiring an Administrative Assistant to work on our Nuclear Science and Technology Directorate. Our team works a 9x80 schedule located out of our EROB facility in Idaho Falls, Idaho with every other Friday off. Responsibilities Include: - Compose and/or types, edits, and proofs a variety of documents, reports, and correspondence. - Design and/or create charts and graphs to be used in oral presentations. - Initiate and respond directly to correspondence of both routine and non-routine nature. - Respond to problems/inquires and completes periodic and special reports. - Order supplies by generating requisitions through the company provided systems. - Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment. - Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities. - Efficiently manage and coordinate multiple calendars/schedules with accuracy and efficiency while prioritizing time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings. - Support office operations by coordinating requests for information or providing general direction to others across INL. - Coordinate travel accommodations for organization(s) and prepare travel expense records. - Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations. - Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications. - Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents. - Logistical space coordination and onboarding of new employees. - Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management. - Monitors status of critical items, assignments, and deadlines to ensure timely completion. - May escort un-cleared visitors as requested. - Other duties as assigned.
